How to Start a $400,000 Trucking Business with One Truck

December 1, 2021 by Adam Hoeksema

There has been a truck driver shortage for years, but it has never been quite so apparent as it has been in late 2021.  CNN recently reported that there is a need for 80,000 truck drivers to help solve the supply chain issues.  This has caused many drivers to consider the idea of starting their own trucking company.  In this article I want to show you exactly how you can start a trucking company that can generate over $400,000 in revenue per year and earn a $100,000 profit.

We have created a trucking income and expense excel spreadsheet that is perfect for owner operated or single truck, trucking companies. I have created a demo video that walks through what to put in each section of the spreadsheet in order to have realistic, industry standard projections that you can include in a trucking business plan, or SBA loan application. Check out the demo below:

Now I want to address some of the most common questions new trucking business owners have, highlight some key assumptions that we made when developing the projections, and show you how it is possible to generate $400,000 in annual revenue with a net profit of over $100,000 for your new trucking business.

Startup costs and considerations for a trucking business

How much does it cost to start a trucking business?

Of course this answer can vary greatly depending on what kind of truck you buy, the age of the truck, the make and model, etc. In addition to the cost of the truck you will have a few other startup expenses like:
  • Insurance - $3,000+ per truck 
  • Plates - $1,500+ per truck depending on the state
  • Taxes & Fees - $1,000+ per truck depending on the state

Is it better to lease or buy a semi truck?

Your largest startup expense will be your truck. Deciding whether you want to buy or lease a truck is a big decision. According to TBS Factoring, a semi truck can cost between $30,000 and $200,000 depending on whether you buy used or new.

Image comparing new semi truck high end, average, and low end costs to used semi trucks high end, average, low end costs

According to the cost to lease a semi truck can range from $1,600 to $2,500 per month

So your decision to own or lease may often come down to how much cash you have available to buy a truck and whether or not you can get approved for a loan to purchase a truck.  

People often ask how to fund startup costs for a trucking business, which then leads to a couple more questions.  

  1. What if you don’t have enough money for a down payment for a truck?  If you don’t have enough cash saved up for a solid 20% down payment on your truck, then you may have a tough time finding a lender.  Most lenders are going to require some down payment. If you don’t have the down payment saved, you are probably going to be forced into leasing a truck while you save up a down payment to purchase a truck in the future.   .  
  2. How should you start a trucking business if you have bad credit?  If you have a bad credit score (less than 640), you are probably going to have a tough time getting a loan to purchase a truck.  So this is probably going to lead you to leasing a truck as well.    

If you are leasing a truck you are still likely going to need to pay a few months in advance or place a deposit down in order to get the truck.  So in total you can expect:

  • Total startup costs for a trucking company when purchasing a truck = $40,000 to $250,000
  • Total startup costs for a trucking company when leasing a truck = $12,000 to $20,000

Operating costs for a trucking company with one truck

The next thing to consider is what your operating costs for one semi truck will be. You will have some fixed expenses that will be the same each month whether you drive a single mile or not. The most common fixed expenses for a trucking company would be:
  • Advertising
  • Collision Insurance
  • Deadhead Insurance
  • Cargo Insurance
  • Health Insurance
  • Workman’s Comp Insurance
  • License Plates
  • Permits
  • Storage lot or facility rent

In our model we expect a single truck to spend about $2,000 per month in fixed expenses regardless of whether you are driving or not.  

In addition to your fixed expenses, you will also have variable expenses that will depend on how many miles or days you are driving.  The variable expenses for a single truck trucking company include:

  • Fuel - .75 cents per mile
  • Telephone - .02 cents per mile
  • Tolls - .05 cents per mile
  • Tires - .06 cents per mile
  • Maintenance - .07 cents per mile
  • Repairs - .10 cents per mile
  • Broker Fees - .25 cents per mile
  • Factoring - .10 cents per mile
  • Miscellaneous - .10 cents per mile

We estimated some variable costs per mile, but these can vary depending on where you are driving, what kind of truck, what kind of route, as well as inflation.  Based on our default estimates, we expect a trucking company with one truck to have up to $1.50 per mile in variable expenses before paying a driver.  

Our trucking expenses spreadsheet can help you prepare a financial plan to determine how much it will cost to operate your trucking business, and you can add expenses as a fixed expense, a percentage of revenue or a cost per truck basis as seen below:

Startup Trucking Business Operating Expenses Spreadsheet

Revenue, profit and cash flow projections for a trucking company with a single truck

Now that we have identified the startup costs and operating costs associated with a trucking company, let’s talk about revenue, profit and cash flow.

Trucking Business Revenue

Let’s assume you can find a dedicated route that is 550 miles per day, 5 days per week, and pays $3 per mile.  This will allow you to generate $434,000 in annual revenue.  

Now of course a consistent route like this might be hard to come by, you might also not be able to run the route 5 days a week all year because your truck might by in the shop for repairs or maintenance, you might go on vacation, you might get sick, the weather might be bad, etc, etc.  

In our trucking spreadsheet template you can easily change any of these assumptions.  Maybe you think you can average 4.5 days of driving per week throughout the year.  This adjustment would bring your annual revenue to just under $400,000.

Trucking Business Profitability

The trucking business is very cash intensive.  So now let’s look at your cash flow projections.  It is common for a trucking business to not get paid for 30 or 45 days after providing the delivery service.  This means that you need to have at least 45 days of operating expenses cash on hand when you get started to be able to pay your bills like fuel, insurance, payroll, and lodging while you wait to get paid by your customer.  Our template assumes that you will get paid 30 days after invoicing the customer.  

This is one reason why factoring receivables is a common occurrence in the trucking industry. 

So in our example, the Year 1 profit was projected to be $140,000, but you would only receive $122,000 in free cash flow in year 1.  The challenge will be hardest in the first couple of months. In our example, the business would have a cash outflow of nearly $16,000 in month 1 and would not receive any cash from sales yet because it would be waiting for customers to pay for at least 30 days.  

So the key takeaway here is that when you start a trucking business you should not only have enough funding for initial startup costs, but you should also have at least a couple of months worth of expenses as cash in the bank to help you float the first couple of months while you wait to get paid.  

How Much Does An Owner Operator Truck Driver Make?

Based on our example, we project that a single owner operator could make $122,000 per year in profit. Or course, results can vary depending on a number of assumptions including fuel prices, current industry demand, and your geographic location among other factors.

How Much do Fleet Owners Make per Truck?

You might be wondering how much you could make if you owned a fleet of trucks and you might be tempted to assume that if one truck can generate $140,000 in profit that 10 trucks ought to be able to generate $1,400,000 in profit ($140,000 x 10), but you would be wrong!  

As you add more trucks to your fleet you will have additional expenses.  If you have 10 trucks in your fleet, I would expect that you need the following staff positions:

Controller - someone to handle the accounting for the business

Dispatcher - with 10 trucks you will probably want a full time dispatcher to support the drivers

HR Director - you will need someone to help recruit drivers and compete against other trucking companies by providing competitive pay and benefits.  

I would estimate that these 3 positions could cost you roughly $300,000 per year with all expenses included.  When you split that $300,000 between 10 trucks you can expect to reduce the profitability of each truck by $30,000 per year.  So perhaps it would be more reasonable to assume a fleet of 10 trucks could generate $1.1 million in annual profit based on the assumptions we have made in this article.    

Again if you want to see exactly how the numbers all work together, take a few minutes to watch this demo video that will walk you through our trucking financial projections example.  You will get to see a 5 year trucking income statement, balance sheet and cash flow forecast.  

If you have any questions, please feel free to reach out at

Header image credit: Photo by Quintin Gellar from Pexels

About the Author

Adam is the co-founder of ProjectionHub which is a SaaS web application that helps entrepreneurs create financial projections for their business. Since 2012, over 40,000 entrepreneurs from around the world have used ProjectionHub to help create financial projections. Adam also serves as the Executive Director of Bankable. Bankable is a Small Business Administration (SBA) lender that makes loans from $500 to $250,000 to Indiana small businesses that are unable to secure financing from a traditional bank.

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