Equipment Rental Business Financial Projection Model

Prepare comprehensive financial projections to support investor pitches, loan inquiries, and similar needs. This fully editable Excel template includes auto-generated 5-year financial statements, over 20 charts featuring key metrics, and a video guide.

How it works?

Template price: $


  • 5 Year Projected Financial Statements
  • CPA Developed & Completely Customizable
  • Video Guide Included
  • Free Support & Projections Review
  • Compatible with Google Sheets

Based on a decade of financial modeling experience our CPA customized a template built specifically for equipment rental and related businesses.

Create investor and lender-ready projections in hours, not days.

Our CPA developed template enables you to create professional projections based on your unique assumptions.

Create investor- and lender-ready projections in hours, not days.

Enter up to 25 unique types of equipment that you will have available to rent along with financing terms, rental rates, and utilization rates. All you need to do is input your unique assumptions based on your business plan and the template will do the heavy lifting for you.

How it works?

Get 2 templates for the price of 1

With your purchase you will get access to:

Watch a demo of the template

Save time & money - get organized with our template!

Get the Equipment Rental Business Template today for $99

Purchase also includes a Roll Off Dumpster specific template

The template price: $



100% money-back guarantee for 30 days!

Types of businesses that can use this template

 Revenue Projection Template Example

Step 1: Purchase and download the template

After purchase, you will download an unlocked Excel file with a ready-to-use financial projection template for your business model. You can also open the file to use in Google Sheets!

Download Now

Step 2: Enter your assumptions on the input tabs

The Equipment Rental Revenue Model

  • You can predict your potential revenue with the Equipment Rental Revenue model. First, enter the items you have available for rent whether that is roll off dumpsters, construction equipment, bounce houses, RVs or any other item available to rent. Next add the rental prices, and the frequency of rentals that you expect. You’ll also be able to input the cost of labor and potential supplies for maintenance of your rental equipment. The model will take your inputs and calculate your potential revenue and direct costs associated with your equipment rental business for five years. Once the values are calculated, they are automatically transferred to the financial statements.

Common Equipment Rental Business Operating Expenses

  • The operating expense model will give you a few suggestions to get you started including some equipment rental industry standard expenses like equipment insurance, order management software, payment processing fees and rent for your rental business space. You’ll also be prompted to input any other operating expenses you expect to have. 
  • The model will use the inputs you provide and populate the expenses and cash flows on the financial statements for you. Monthly expenses can be entered as either fixed amounts or variable amounts as a percentage of revenue or on a per unit basis.  
  • You can enter your equipment rental business startup costs and any initial costs you expect to incur during the first 3 months of business in a separate section of the spreadsheet.

The Equipment Rental General Assumptions Model

  • The general assumptions model will guide you to enter items you’d find on a balance sheet including your fixed assets such as the equipment to be rented and any vehicles, buildings or tools that the business owns. You’ll also need to include any loans, investments, inventory assumptions, and any assumptions for accounts receivable.  You can set financing assumptions for each individual item that you have available to rent.  For example, if you use a loan to purchase the equipment that you then rent out, you can enter in individual loan details for each item. 
  • The model takes your assumptions and calculates the more complicated values for you: think loan amortization, interest expense, depreciation expense, etc.

Salaries for Equipment Rental Businesses

  • The salaries and distributions model is intended to help calculate the monthly expenses for salaried employees. Those expenses may include items like employer taxes and the cost of benefits.
  • This model will also help you to account for any distributions, like dividends or owner draws, that may be taken.

Step 3: The model is automatically updated based on your assumptions

Equipment Rental Business Financial Dashboard

While viewing the At-A-Glance tab, you’ll see a financial snapshot in various forms, such as graphs, charts, tables, and  financial summaries. These are all generated to be effortlessly copied into a pitch deck or SBA loan application to give a visual representation of the profitability of a rental business.

Financial Statement Tabs

In the Financial Statement tabs, you’ll find six forms of the financial statements: the month-by-month breakdowns of the income statement, cash flow statement, and balance sheet; and then the annual form of the same three financial reports. And without lifting a pinky, you’ll find that our balance sheets always automatically balance.

Investor and Lender Friendly Reports

When we created this template, it was not only with the new business owner in mind, but also with investors and lenders at the forefront. Your template takes your inputs and assumptions in layman’s terms and then generates quality detailed financial pro formas.

 Income Projection Chart Example

Equipment Rental dashboards include:

Tables, charts, graphs and dashboards include:

  • Industry key ratios
  • Graph detailing allocation and use of start-up funds
  • Profit & Loss graph
  • ​​Cash generated from operating activities graph
  • Five years worth of monthly and annual financial statements in the form of the income statements, cash flow reports, and balance sheets.

  • Profit and loss at a glance table

  • Use of start-up funds graph

  • Key ratios table

  • ​Cash generated from operating activities graph

  • Investor dashboard

  • 5 years of monthly and annual income statement, cash flow and balance sheet reports

Step 4: If you need help, we're here

We can fill out or modify any of the templates we sell, and we’re always happy to answer questions.

When you call us, you can speak directly to the developers of the model, not a call center or customer service representative.

Contact us in the most convenient way for you. We're here to help you

If the model doesn’t work for you, we’re happy to provide a refund.

Questions? Get in touch.
Contact Us

What ProjectionHub Customers Think

The cost of the template is estimated at $ 2000

If you hired a CPA to build this template from scratch it would take at least 20 hours of billable time to build a similar template. At an average hourly rate of $100 per hour it would cost you $2,000.

20 hours X $100 = $2,000 value

But we've already done all the work and you don't need to hire a CPA

Save time & money - get organized with our template!

Get the Equipment Rental Business Template today for $99

Purchase also includes a Roll Off Dumpster specific template

The template price: $



100% money-back guarantee for 30 days

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Our Projection Protection Guarantee

Love it or Swap it
If the template you purchase is not the perfect fit, our team will help recommend the right template and swap your template for no extra charge. You can rest assured we'll make sure you are using the right template.
Expert Review
After you fill out your template, you can upload your projections to our team where we will do a complete review and then send you a custom video recording of us providing feedback so you can feel confident your projections are investor & lender ready.
See How
Help as You Go
Our team will be standing by so you can get help as you fill out your projection template. Through email and custom video recordings, we will make sure you understand how to complete your projections.
See How

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The ProjectionHub Team

Grace Cisna, CPA

Before joining ProjectionHub, Grace served as an auditor for a public accounting firm in Indianapolis. There, she audited start-up tech companies, major regional hospitals, public manufacturers and everything in between.

As an auditor, she gained insight to the inner workings of all kinds of business models. Grace is a CPA, has a bachelor’s degrees in Accounting and French and a Master’s of Accountancy all from the University of Iowa, where she also taught introductory accounting classes to undergraduates.

Grace loves to use her accounting expertise to serve as an advisor to her clients, helping them understand what it takes to make a business succeed.

Adam Hoeksema — Co-founder ProjectionHub

Adam is the co-founder of ProjectionHub which is a SaaS web application that helps entrepreneurs create financial projections for their business.

Since 2012, over 40,000 entrepreneurs from around the world have used ProjectionHub to help create financial projections.

Adam also serves as the Executive Director of Bankable. Bankable is a Small Business Administration (SBA) lender that makes loans from $500 to $250,000 to Indiana small businesses that are unable to secure financing from a traditional bank.

Adam has managed the loan program since loan #1 in 2010. Since 2010, Bankable has closed over 1,200 loans totaling over $38,000,000. Adam is an entrepreneur at heart and loves working with entrepreneurs to launch and grow their business.

We are available to help you complete your projections


We'll answer your questions about how the template works


We can help you customize your template, add revenue models, expenses or custom charts, tables and graphs -> with our financial modeling services

Frequently Asked Questions

What types of rental businesses does the template work for?  

You can easily make this template work for a wide variety of rental businesses from heavy equipment to wedding photo booths to small tools.

How much does it cost to start an equipment rental business?

Your startup costs will be completely determined based on the type of equipment that choose to rent out and the number of units of equipment that you rent out. You may also be able to finance some of the equipment that you buy, so you will only need to come up with a down payment.