Budget vs Actual Financial Projection Model

Produce detailed financial projections for investor meetings, loan submissions, and more using this Excel template that's fully customizable. It provides auto-generated 5-year financial statements, more than 20 charts depicting key metrics, and a video tutorial.

How it works?

Template price: $


  • 5 Year Projected Financial Statements
  • CPA Developed & Completely Customizable
  • Video Guide Included
  • Free Support & Projections Review
  • Compatible with Google Sheets

Our CPA developed template enables you to create professional projections based on your unique assumptions.

Create investor- and lender-ready projections in hours, not days.

After helping thousands of businesses create financial projections for their expansion loans or fundraising to grow their business, we created a financial projection template for businesses to compare budget vs actual. This model guides you through forecasting your financial performance for 5 years and also provides a spot to input your actual data to easily measure your progress and report to funders.

How it works?

Watch a demo of the template

Save time & money - get organized with our template!

Get the versatile budget vs actual existing business projection template now for $297

The template price: $



100% money-back guarantee for 30 days!

Budget vs Actual Existing Business Template Details

ProjectionHub's Budget vs Actual existing business projection template will allow you to use your specific historical financial data and unique estimated growth assumptions to forecast your business growth:

 Revenue Projection Template Example

Step 1: Purchase and download the template

After purchase, you will download an unlocked Excel file with a ready-to-use financial projection template for your business model. You can also open the file to use in Google Sheets!

Download Now

Step 2: Enter your assumptions on the input tabs

Forecast Revenue for a Business Expansion

Using this template you can input your business revenues to use as a basis for your projections. From there, you can choose how you'd like the model to use your historical financials and what future assumptions should be taken into consideration to generate your projections. The options you can choose from when using your historical financial data includes:

  • Annualize current year revenue
  • Average current year and last year
  • Average last 3 years revenue
  • Average last 4 years revenue
  • Average last 5 years revenue
  • Manually set a base monthly revenue

Once you have a base monthly revenue calculated, you can increase or decrease each revenue line by a percentage or manually forecast revenue based upon your businesses planned expansion. 

Projecting Expenses for a Business Expansion

  • Using your historical expense line items, you can choose to predict future year expenses to grow or shrink at a percentage or to be a percentage of revenue. The same goes for cost of goods sold based on historical data or what you choose to manual enter.

Existing Business Pro Forma Financial Statements

  • After inputting your historical financial data and choose at what rate your revenues and expenses will change or grow, the budget vs actual existing business projection template will produce 5 year financial pro forma statements perfect for a lender or investor. The financial statements will generate in both annual summaries but also in monthly detail.

Compare your Budget vs Actual Financial Projections

  • This financial projection template is ideal for any existing business that is planning an expansion or new project for their business that would require additional funding such as an SBA loan. This template works for any industry and is also very helpful for reporting as it will allow you to update your actual performance so you can compare budget vs actual projections.

Step 3: The model is automatically updated based on your assumptions

Budget vs Actual Projection Template Summary Tab

  • The At-A-Glance tab compiles some helpful financial summaries including a 5 year profitability break down, break even point, use of funds, and more.

Budget vs Actual Pro Forma Statements

  • There are six different Financial Statement tabs that will automatically be generated: the annual formats of the income statement, cash flow statement, and balance sheet, and the month-by-month breakdowns of the same financial statements. Our balance sheets always balance, automatically. This template also generates a detailed Income Statement using your actual data that you can update throughout the months so you can compare to your projections.

Investor & Lender Friendly

  • The financial reports and information are outlined and organized in a way that lenders and investors are familiar reviewing. Funders also love the ability to easily see your reported progress between your projected budget and actual performance.

 Income Projection Chart Example

Tables, charts, graphs and dashboards include:

Tables, charts, graphs and dashboards include:

  • Profit and loss at a glance table
  • Use of start-up funds graph
  • Key ratios table ​​
  • Cash generated from operating activities graph
  • 5 years of monthly and annual income statement, cash flow and balance sheet reports
  • Profit and loss at a glance table

  • Use of start-up funds graph

  • Key ratios table

  • ​Cash generated from operating activities graph

  • Investor dashboard

  • 5 years of monthly and annual income statement, cash flow and balance sheet reports

Step 4: If you need help, we're here

We can fill out or modify any of the templates we sell, and we’re always happy to answer questions.

When you call us, you can speak directly to the developers of the model, not a call center or customer service representative.

Contact us in the most convenient way for you. We're here to help you

If the model doesn’t work for you, we’re happy to provide a refund.

Questions? Get in touch.
Contact Us

What ProjectionHub Customers Think

The cost of the template is estimated at $ 2000

If you hired a CPA to build this template from scratch it would take at least 20 hours of billable time to build a similar template. At an average hourly rate of $100 per hour it would cost you $2,000.

20 hours X $100 = $2,000 value

But we've already done all the work and you don't need to hire a CPA

Save time & money - get organized with our template!

Get the versatile budget vs actual existing business projection template now for $297

The template price: $



100% money-back guarantee for 30 days

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Our Projection Protection Guarantee

Love it or Swap it
If the template you purchase is not the perfect fit, our team will help recommend the right template and swap your template for no extra charge. You can rest assured we'll make sure you are using the right template.
Expert Review
After you fill out your template, you can upload your projections to our team where we will do a complete review and then send you a custom video recording of us providing feedback so you can feel confident your projections are investor & lender ready.
See How
Help as You Go
Our team will be standing by so you can get help as you fill out your projection template. Through email and custom video recordings, we will make sure you understand how to complete your projections.
See How

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The ProjectionHub Team

Grace Cisna, CPA

Before joining ProjectionHub, Grace served as an auditor for a public accounting firm in Indianapolis. There, she audited start-up tech companies, major regional hospitals, public manufacturers and everything in between.

As an auditor, she gained insight to the inner workings of all kinds of business models. Grace is a CPA, has a bachelor’s degrees in Accounting and French and a Master’s of Accountancy all from the University of Iowa, where she also taught introductory accounting classes to undergraduates.

Grace loves to use her accounting expertise to serve as an advisor to her clients, helping them understand what it takes to make a business succeed.

Adam Hoeksema — Co-founder ProjectionHub

Adam is the co-founder of ProjectionHub which is a SaaS web application that helps entrepreneurs create financial projections for their business.

Since 2012, over 40,000 entrepreneurs from around the world have used ProjectionHub to help create financial projections.

Adam also serves as the Executive Director of Bankable. Bankable is a Small Business Administration (SBA) lender that makes loans from $500 to $250,000 to Indiana small businesses that are unable to secure financing from a traditional bank.

Adam has managed the loan program since loan #1 in 2010. Since 2010, Bankable has closed over 1,200 loans totaling over $38,000,000. Adam is an entrepreneur at heart and loves working with entrepreneurs to launch and grow their business.

We are available to help you complete your projections


We'll answer your questions about how the template works


We can help you customize your template, add revenue models, expenses or custom charts, tables and graphs -> with our financial modeling services

Frequently Asked Questions

What is the difference between budget and actual?

Your budget is the amount that you expected to generate in revenue or spend on expenses for your business.  Actual refers to the amount that you actually ended up generating in revenue or spending on expenses.  A budget vs actual report compares these two numbers. 

How often should the budget be compared to the actual accounting results?

Typically a budget vs actual report will be generated on a monthly basis.  Some businesses will only look at the budget to actual numbers on a quarterly basis to gauge progress.  

What is an acceptable budget variance percentage?

The acceptable budget variance percentage will vary from company to company.  Of course if you exceed budget expectations on revenue or spend less on expenses than budgeted the greater the variance the better.  If you are missing a budget on the other hand you should aim to stay within single digit percentage variance.  For large publicly traded companies missing earnings estimates by even 1% can send a stock tumbling.  

Why is it important to compare budget with actual figures?

A budget vs actual report will give you a progress update and highlight the specific line items that need attention.  When used properly a budget vs actual report should lead company management to take action to bring budget variances closer to budget.